Program Coordinator

OVERVIEW
The Program Coordinator supports McColl Center for Art + Innovation in the creation, implementation, and evaluation of all on-site programs and off-site community-based projects. This position works closely with staff, artists, and community partners to implement inclusive, dynamic, and innovative experiences to create positive community change. 
 
The ideal candidate will be a detail-oriented, proactive, relationship builder with knowledge of contemporary art and the Charlotte-Mecklenburg community. Regular evening and weekend hours required.
 
RESPONSIBILITIES
Plan and execute public programs, including administrative support, managing internal communications, booking travel and accommodations, managing registration, handling logistics with partners and vendors, processing payments, and overseeing budgets
Work with artists-in-residence to coordinate community-based projects including identifying partners, making introductions, managing communications, and continuously acting as liaison for McColl Center
Create orientation materials, manuals, image request lists, loan documents, contracts, and letters of agreement for artists-in-residence
Research travel for artists and submit reimbursement check requests
Create and update internal materials including contact sheets for staff and artists, exhibitions, and studio price lists for staff use
Research shipping costs and oversee shipments and local deliveries of art including incoming/outgoing condition reports
Organize and execute logistics for departmental meetings, Open Houses, Open Studio Saturdays, Community Pie Socials, Stimulus, workshops, and any other events related to the department (order meals, media presentations, etc.)
Contribute to planning meetings with the McColl Center team
Steward partner relationships and follow-up about experience/assessment
Source materials and vendors to support program activities within the approved budget
Identify staffing needs for public programs and work with appropriate staff to secure assistance
Maintain and enter data in Altru and Outlook for public program dates, attendance numbers, and contact information for artists and partners 
Supervise volunteers and interns
Attend relevant community meetings and events
Other duties as assigned
 
QUALIFICATIONS
Bachelor’s degree or equivalent experience
Two to three years of experience working in a cultural organization or directly with artists
Experience developing relationships with cultural, educational, and other organizations
A passion for contemporary art
Strong written and interpersonal skills
Reliable and organized self-starter
Public speaking skills; comfortable interfacing with the public
Excellent project management skills
Proficiency with and accuracy in using MS Office products, including Word, Excel, Outlook, PowerPoint and other related software applications
 
APPLY
Submit a cover letter and resume here. No phone calls, emails, or drop-ins.
 
McColl Center for Art + Innovation is an Equal Opportunity Employer. It is our policy to abide by all federal, state and local laws prohibiting employment discrimination based solely on a person's race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, physical disability, mental disability, age, military status or status as a Vietnam-era or special disabled veteran, marital status, registered domestic partner status, gender (including sex stereotyping), medical condition (including but not limited to, cancer related or HIV/AIDS related), sexual orientation, or any other protected status except where a reasonable, bona fide occupational qualification exists.