The Program Coordinator supports McColl Center for Art + Innovation in the creation, implementation, and evaluation of all on-site programs and off-site community-based projects. This position works closely with staff, artists, and community partners to implement inclusive, dynamic, and innovative experiences to create positive community change.
The ideal candidate will be a detail-oriented, proactive, relationship builder with knowledge of contemporary art and the Charlotte-Mecklenburg community. Regular evening and weekend hours required.
• Plan and execute public programs, including administrative support, managing internal communications, booking travel and accommodations, managing registration, handling logistics with partners and vendors, processing payments, and overseeing budgets
• Work with artists-in-residence to coordinate community-based projects including identifying partners, making introductions, managing communications, and continuously acting as liaison for McColl Center
• Create orientation materials, manuals, image request lists, loan documents, contracts, and letters of agreement for artists-in-residence
• Research travel for artists and submit reimbursement check requests
• Create and update internal materials including contact sheets for staff and artists, exhibitions, and studio price lists for staff use
• Research shipping costs and oversee shipments and local deliveries of art including incoming/outgoing condition reports
• Organize and execute logistics for departmental meetings, Open Houses, Open Studio Saturdays, Community Pie Socials, Stimulus, workshops, and any other events related to the department (order meals, media presentations, etc.)
• Contribute to planning meetings with the McColl Center team
• Steward partner relationships and follow-up about experience/assessment
• Source materials and vendors to support program activities within the approved budget
• Identify staffing needs for public programs and work with appropriate staff to secure assistance
• Maintain and enter data in Altru and Outlook for public program dates, attendance numbers, and contact information for artists and partners
• Supervise volunteers and interns
• Attend relevant community meetings and events
• Other duties as assigned
• Bachelor’s degree or equivalent experience
• Two to three years of experience working in a cultural organization or directly with artists
• Experience developing relationships with cultural, educational, and other organizations
• A passion for contemporary art
• Strong written and interpersonal skills
• Reliable and organized self-starter
• Public speaking skills; comfortable interfacing with the public
• Excellent project management skills
• Proficiency with and accuracy in using MS Office products, including Word, Excel, Outlook, PowerPoint and other related software applications
Submit a cover letter and resume here. No phone calls, emails, or drop-ins.
McColl Center for Art + Innovation is an Equal Opportunity Employer. It is our policy to abide by all federal, state and local laws prohibiting employment discrimination based solely on a person's race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, physical disability, mental disability, age, military status or status as a Vietnam-era or special disabled veteran, marital status, registered domestic partner status, gender (including sex stereotyping), medical condition (including but not limited to, cancer related or HIV/AIDS related), sexual orientation, or any other protected status except where a reasonable, bona fide occupational qualification exists.
McColl Center for Art + Innovation
©2018 McColl Center
©2018 McColl Center
for Art + Innovation